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Replies, searches and reminds for you.
A CRM with your contacts and the automations that work inside it: they answer customers in seconds, find new leads, and send reminders and review requests. You do the work that matters.
A real project, live now
Repetitive work never ends.
Three moments where a system does it for you.
Answering customers
TodayRequests sit in the inbox for hours or days.
With usThe system replies in seconds, at any hour, in your business's tone.
Finding new customers
TodaySearching for contacts is done by hand, when there's time, which is almost never.
With usEvery day or every week, as you choose, you get a list of new contacts, already ranked.
Reminding and asking
TodayReminders and review requests get forgotten.
With usThey go out on their own at the right moment, for every customer.
Built on your tools
It connects to the site, email and calendar you already use: you don't have to change habits.
Speaks like you
It starts from the replies you already give, your services and your tone, not from a generic template.
You always know what went out
You receive a copy of every message sent, and you can stop or change a rule whenever you want.
How we work, and what you get
Three phases, and in each one you know what you get.
01Map
- Map of the steps to automate
- Message tone written for your business
02Build
- Automations connected to your site, email and calendar
- A copy of every message sent
03Connect
- Connection to your tools
- Improvements after launch
system.alphai.it/crm
Arno ClinicCRM
Latest request
Giulia R. asked for a quote
Reply sent in 8 seconds, even at night. The request is already in her record.
- 75 contacts in the CRM, each with a stage and follow-upalways on
- 14 replies sent to customersin 8 seconds
- 9 reminders sent, 6 reviews requested5 stars from Anna
To contact today: 10 · Replies to handle: 4 · Calls scheduled: 3
3active automations
29actions a week
1jobs still by hand
What connects to the CRM
What determines the cost
The quote is written, with two separate items. You know what you pay and when, before we start.
One time
Initial cost
Building the automations.
- Map of the steps to automate
- Automations connected to your site, email and calendar
- Message tone written for your business
Depends on: which automations you need, how many steps they have and which tools we connect.
Every month
Monthly fee
The automations keep running.
- Checks that everything runs
- Messages reviewed against real cases
The monthly fee is agreed in the quote, separate from the initial cost.
For the exact cost, tell us what you needReply within 24h
Who's behind Alphai
RobertFounder of Alphai
I build websites, virtual assistants, automations and SEO for small businesses. I started in 2025 and, before that, I taught AI in schools on behalf of ScuolaTech. I start from what you actually need and hand over something that works.
Let's talk about your project
Tell us about your project in a 15 minute call, no commitment. If it's not the right fit, we'll tell you straight.
Reply within 24h
Service questions
Answers to what you need to know before starting.
01What is the included CRM?
It is the archive of your contacts: each person has a record with a stage (To contact, In touch, Replied, Call, Client), the next step and the follow-up. The automations write there, so you see where every customer stands.
02What are automations, in practice?
They are systems that do repetitive jobs for you: answering your site's requests, finding new leads, sending reminders and review requests. We build them on your tools and they work at any hour.
03What are the benefits?
You answer customers in seconds instead of hours, no request gets lost and you get back the time of repetitive jobs. Messages always hold the same standard and tone.
04Does the system reply to customers by itself?
At first there is a trial period: the system prepares replies as drafts and you approve and correct them until they are just how you want them. Then it switches to automatic: it replies on its own in your business's tone and you receive a copy of every message sent.
05How does the lead search work?
Together we define who you're looking for: area, industry, traits. The system gathers public contacts and, every day or every week as you choose, hands you a ranked list with the first email ready. Anyone who asks not to be contacted is excluded right away.
06How long does it take to set up?
A simple automation is ready in 7-14 days from collecting sample requests and messages. If it connects more tools, we tell you on the call, with timing agreed before we start.
07Does it work with my tools?
It connects to your site's form and your email. Calendar, management software and other tools are assessed case by case: on the call we tell you what is possible.
08What happens if the request is unusual?
The system doesn't invent prices or availability. If information is missing, it replies cautiously and alerts you, so you step in.
09How is customer data handled?
We define which data passes through the system, and where it is processed and stored, before it goes live. The CRM holds your contacts: we agree where they are stored and who can see them. The tools used go into your site's privacy policy.